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The Official
Duties of the Auditor
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REPOSITORY OF OFFICIAL REPORTS, RECORDS, AND OTHER DOCUMENTS · Maintain County Departmental Inventory Records - §305.18 · Maintain Record of Animal (Sheep) Claims - §955.35 · Maintain Record of Annexations and Proceedings - §709.06; §709.03 · Maintain Record of Cigarette Sales Licenses Issued in County - §5743.16 · Maintain Record of County Officials' Annual Reports - §305.19; §2101.15 · Maintain Record of County Officials' Bonds - §321.02; §2305.12 · Maintain Record of Election Results - §133.18 · Maintain Record of Elections Expenses and Chargebacks - §3501.17 · Maintain Record of Licensed Vendors in County - §5739.18 · Maintain Record of New Merchandise Public Auction Permits - §1318.05 · Maintain Record of Pollution Control Certificates -§5709.23 · Maintain Record of Proceedings of County Highway Improvement Commission - §5545.07 · Maintain Record of Road and Bridge Expense Reports - Monthly - §5543.040 · Maintain Record of School Treasurers’ Bonds - §3313.25 · Receive Certified Record of Conservancy District Assessments - §6101.48 · Receive Copies of Newly Enacted Statutes from Secretary of State - §149.09; §149.091 · Receive Copy of Annual Report from Law Library - §3375.56 · Receive Plans, Drawings and Estimates of County Courthouse or Jail - §153.36 · Receive Plans, Drawings and Estimates of County Home - §153.37 · Receive Plans, Drawings and Estimates of County Public Buildings - §153.28 · Receive Plans, Drawings, Estimates, Profiles & Bills of Materials on Highway Projects of Highway Improvement Commission - 5545.05 The Auditor is responsible for receiving and maintaining numerous official reports, records, and other documents. All of these documents must be made available for public inspection during regular office hours. Some of the documents are filed with the Auditor so other statutory duties can be performed. Some examples of these are election results, elections expenses and chargebacks, licensed vendors in the county, and pollution control certificates. Each of these records relate to the Auditor’s duties on tax assessing and tax settlements.Other documents are filed with the Auditor for the convenience of the general public. Some examples of these are receiving copies of newly enacted statutes from the Secretary of State, and receiving plans, drawings and estimates of county courthouse or jail, County Home, and county public buildings. All of these documents must be preserved and safeguarded until such time as is determined by the County Records Commission. The Auditor can apply to the Records Commission for permission to dispose of these records. Before permission may be granted, the Records Commission must have a Records Retention Schedule established and approved by the Ohio Historical Society and the Auditor of State. The Auditor may microfilm these records and then dispose of the originals, but the Records Commission will need to be notified and grant its approval before any disposal is made.
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